Beginning Fall quarter 2009, undergraduate students may not exceed 28 quarter units of withdrawals (grade of "W"). Withdrawals completed prior to Fall 2009 are not included in that total. This limit applies only to courses taken at CSUSB, including courses taken through Open University, the College of Extended Learning and special session. The policy for all undergraduate students will be available at www-ugs.csusb.edu/advising. For credential, post-baccalaureate, and graduate students, the policy can be found on page 351 of the current Bulletin.
Census Date. Census Date (also known as Census Day) refers to two very important deadlines:
1.Last day a student can add a class (by Permit since it is the 3rd week of classes)
2.Last day a student can drop a class without a record on the student’s transcript.
Specific Census dates for each term are listed in the “Calendar” section of this Bulletin and in the Class Schedule. Census Date usually falls on the last day of the 3rd week of the Fall, Winter, Spring, and Summer (Regular) Session 1, or the beginning of the second week of classes of Summer Session 6W1 and Summer Session 6W2.
Dropping Classes:
A drop is defined as a withdrawal prior to the Census date. Drops do not produce a record on the student's transcript.
Students should read this section carefully to understand fully when and for what reasons they may drop a course themselves. Students transferring from other institutions should note that the last day to drop a class without a record of enrollment (i.e. Census Date) takes place much earlier at CSUSB than they may have been accustomed to at other institutions.
It is the students’ responsibility to verify their schedule prior to the Census Date. A grade will be assigned for every course in which they are officially registered. It is also the students’ responsibility to drop by the Census Date any class which they do not plan to attend and complete. While an instructor may drop a student for non-attendance during the first three weeks of classes (see “Administrative Drop Policy”), the student should not assume this will be done.
Dropping classes through the Census date. During the Open Enrollment and Schedule Adjustment period (see Class Schedule for specific dates) students may drop classes by following the Registration Instructions detailed in the Class Schedule. Students may drop a class during the first three weeks of the Fall, Winter, or Spring quarters (i.e. from the first day of instruction through Census Date), and the course will not appear on their permanent records; however, a refund will not be granted if the drop is beyond the refund deadline date. See the Class Schedule for specific dates for each quarter, including Summer.
Administrative Drop
Faculty members may initiate an administrative drop of a student in their courses based on any one of the following criteria:
Lack of attendance. Students who fail to attend two consecutive class meetings during the first three weeks of the quarter without contacting the faculty member or making special arrangements may be dropped. Students in on-line or hybrid classes who fail to make contact with the instructor either in person or electronically (via e-mail or Blackboard) within the first four days of the start of the quarter may also be dropped during the first three weeks of the quarter.
Prerequisites not met. Students who are unable to show completion of required courses or who do not have the background needed to succeed in the course may be dropped.
Declared majors. Students who have not been formally admitted to certain major programs may be dropped from courses that are open only to declared majors in that program. To remain in such classes, permission of the instructor may be required.
Students should not assume they are automatically disenrolled. Instead, they are strongly encouraged to check their MyCoyote to confirm course enrollment and drops every quarter.
If the administrative drop reduces the student's unit load below 6.1 units, the student may be eligible for a refund of certain fees. However, it is the student's responsibility to file a request for a refund of fees by the deadline printed in the Class Schedule. Ques-tions regarding refunds should be addressed to the Accounting Office at 909-537-5153.
Dropping classes to zero units: Once classes begin, you may not drop below .05 units through MyCoyote. Dropping to zero units is considered a term withdrawal and must be done in person in the Registration Office (UH-171). Call 909-537-5200, option 5 for more information. You will need a picture ID to complete your withdrawal.
Withdrawal from classes after the Census Date. A course dropped after the Census Date is defined as a withdrawal and a grade of “W” will be posted to the student’s record if the withdrawal is approved. Beginning Fall quarter 2009, undergraduate students may withdraw from no more than 28 quarter units during their entire undergraduate academic career at CSUSB.
Withdrawals after Census date and through the end of the eighth week of the quarter are permitted only for serious and compelling reasons. See the Summer Class Schedule for withdrawal dates during the summer terms. The student will be required to submit a petition with documentation to support the request to withdraw from the course(s). Poor performance or poor attendance in the course is not an acceptable reason to withdraw from a course during this period.
Petitions to withdraw after census are available in the offices of the five Colleges for declared majors and in Advising and Academic Services (UH-380) for undeclared students. Withdrawals during this period will require written documentation along with the signature of the instructor, the department chair of the class, and the Dean of the College of the student’s major. Courses officially withdrawn during this time period will show a grade notation of “W” (withdrawn) on the student’s transcript for the dropped course(s). Students receiving a “W” are still subject to fees for the courses. In certain circumstances, withdrawals after the Census date may qualify for an exemption to the 28 unit maximum. Such requests must meet the same standard and be processed in the same manner as described in the next section of this policy.
Withdrawal from classes in weeks nine through the last day of instruction shall not be permitted except in cases, such as accident or serious illness, where the cause of withdrawal is due to circumstances clearly beyond the student’s control and the assignment of an Incomplete is not practicable. Withdrawals of this sort may involve total withdrawal from the campus or may involve one or more courses. Before submitting a petition to withdraw from class, students are strongly advised to discuss with their instructor(s) the possibility of getting an Incomplete. In cases in which sufficient work has been completed to permit an evaluation to be made, a grade and credit or an Incomplete may be assigned to allow the student to retain credit for work which would otherwise be lost due to complete withdrawal.
Requests for permission to withdraw in weeks nine through the last day of instruction must be made by petition with documentation to support the request to withdraw. These requests will be processed by the Director of Advising and Academic Services (UH-380). If approved, such withdrawals will not count against the 28 units students are allowed to withdraw.
Excessive or Unauthorized Withdrawal. Students who do not officially withdraw or who exceed the 28 unit maximum will receive a grade notation of WU (withdrawal unauthorized) in the course, which for purposes of grade point averages is equivalent to an “F.” Students receiving a “WU” are still subject to fees for the courses. Failure to follow formal university procedures may result in an obligation to pay fees as well as the assignment of failing grades in all courses not officially dropped, and the need to petition for readmission before being permitted to enroll in another academic term.
Term Withdrawal
Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the University’s official Term Withdrawal procedures outlined in the Class Schedule. Failure to follow formal University procedures may result in an obligation to pay fees, as well as the assignment of failing grades in all courses, and the need to petition for readmission before being permitted to enroll in another academic term.
Students who receive financial aid funds are strongly encouraged to consult with the Financial Aid Office prior to withdrawing from the University regarding any required return or repayment of grant or loan assistance received for that academic term or payment period. If the recipient of student financial aid funds withdraws from the institution during an academic term or payment period, the amount of grant or loan assistance received may be subject to return and/or repayment provisions.
Term Withdrawal through Census Date. During the Open Enrollment and Schedule Adjustment period (see Class Schedule for specific dates) students may withdraw from the University by following the Registration Instructions detailed in the Class Schedule during the first three weeks of the Fall, Winter, or Spring quarters (i.e. from the first day of instruction through Census Date) and will have no record of enrollment listed on their permanent record. A refund will not be granted if the withdrawal is beyond the refund deadline date. See the Class Schedule for specific dates for each quarter, including Summer.
Retroactive Term Withdrawal. Requests for Retroactive Term Withdrawals shall be permitted for serious and compelling reasons, such as accident or serious illness, where the cause of withdrawal was due to circumstances clearly beyond the student's control and an Incomplete was not assigned. Extenuating circumstances must be shown to have prevented withdrawal in a more timely fashion. Documentation is required. Poor performance or poor attendance in the course is not an acceptable reason to withdraw after the term. Employment-related reasons are also unacceptable. Lack of awareness of the withdrawal procedure is not an extenuating circumstance. All courses must be withdrawn and will be noted with a “W” on the permanent record. If approved, such withdrawals will not count against the 28 units students are allowed to withdraw.
Forms for Retroactive Term Withdrawal by undergraduates are available only in the office of the Director of Advising and Academic Services in UH-380. Partial withdrawal of grades during a term is not permissible unless special circumstances exist and the Dean of the student’s major grants approval. Requests for Retroactive Term Withdrawal by unclassified post baccalaureate students, credential candidates and graduate students must be made in writing to the Dean of Graduate Studies, AD-127.
No comments:
Post a Comment